by Alessandra Magrin (University of Strathclyde, Glasgow)
Having been required to use a large number of archives in two different continents during my joint research assistantship for the Buffalo Bill Center of the West (Wyoming) and PhD research at the University of Strathclyde (Scotland), I thought that talking about my experience and giving out some practical advice could be of use to some of the students in the Comparative and Transnational history program at Central Michigan (of which Strathclyde is one of the partner universities). Coming from a background in Foreign Languages and Cultural Studies, I had little previous experience with collections, foundations, or national archives (both in the U.S. and Europe) when I began this project, and—in all honesty—I would have treasured a few pragmatic tips on how to approach and what to expect from each of them. So here I am, I hope this post can help some of you avoid a total ‘research freak-out’ when you are thousands of miles away from home and from your beloved supervisors.
Let me begin by saying that participating in a big transnational research group such as the ‘Papers of W.F. Cody’–researching the life and times of Buffalo Bill Cody—was no doubt a thrilling experience, but also a challenging one. And while meeting international scholars (such as Patricia Nelson Limerick, Louis Warren, Robert Rydell) was electrifying, so was getting a shock from the Microfilm machine in the National Library of Rome, alas not in the same way.
Regardless of the picaresque journeys to get there— long transatlantic travels with plenty of missed connections and the odd interstate bus ride with Greyhound (Laredo-Denver, I’ll never forget you)—I have to admit that my experience with American archives was, luckily, always ‘easy peasy’. As some of you might already know, research collections are carefully indexed in most major American repositories, and a thorough preliminary search will make you fairly certain that your hunt will be successful. Professional archivists working in specific collections will also provide invaluable help, so make sure to reach out to them and explain precisely what you are looking for. They might be able to show you additional material on your topic which is contained in boxes that, for whatever reason (a misleading nametag or vague description), had escaped your initial search—as it happened to me in Denver Public Library. Generally, the staff working in large archives and libraries is abundant, and the distribution of the material and the opening times are user-friendly, with some repositories operating also during the weekend. This will allow you the chance to use your time at the archive to the fullest, especially if you are on a tight schedule due to long commutes. Furthermore, an increasing number of museums and archives now have digitized copies of some of their items, which, in some instances, will remove the need to actually visit the archive—at least for some time. This brings me to a tip that will save you some trips to Europe: Major American archives (Library of Congress, Smithsonian Institution, Newberry Library, Huntington Library, Archives at Yale and Stanford Universities) have copies of collections and documents held in European archives. So, even if you are researching a ‘European topic’, it is worth to first take a look in US archives as they are generally rich in European collections. However, the downside is that this material has probably been studied extensively before, and, unless you approach your topic from a particularly revolutionary angle, you take the risk of not being wholly original in your study. So, if the aim of your research is to examine original or little-known documents or to uncover previously unpublished primary sources, my recommendation is to cross the pond and start rummaging in some dusty European archive!
And this is when the challenges began for me! The way archives function in Europe varies from country to country, from institution to institution, and even from whether the archive is state-funded or financed by a private foundation. The organization of British archives and libraries is the one which resembles most the American system. The British Library, the National Archives, the National Library of Scotland, and the British Film Institute archive all have professional and semi-professional staff to assist users in their search. Several holdings are available digitally to users, both on and off site (including index cards, manuscripts, and newspaper collections). Besides that, the distribution of documents is frequent, and normally very quick. On the other hand, the reproduction of material can be rather costly (printing and scanning) but taking copies with your own devices for study purposes is allowed and it is free—although check how many pages of the documents/books/stills you are allowed to copy, each archive implements different policies.
When it comes to archives in continental Europe, the rules and organization change significantly. First of all, do not expect to always find staff who understands and speaks English. Although this might be more common in archives in some central-northern European countries (the Netherlands, Denmark, Switzerland, parts of Germany, large French archives like the BNF in Paris), it is much more infrequent in central-southern and eastern European countries. You are researching a transnational topic, so ideally you would already have some skills in the language of the country you are visiting. If you don’t, I strongly suggest getting a research assistant/fellow PhD student/friend who is a fluent speaker (or, even better, who is based in the country) to assist you during your archival visit. The best way to achieve this is to meet international students, at university, during conferences or summer schools – so make sure you polish your networking skills!
Take into account that opening times often don’t include weekends, especially in countries like Germany, Italy, and Spain where everything shuts down on a Sunday, and that some archives might close as early as 5pm. Also, the distribution of material is sometimes limited to specific days and even specific times of the day (just mornings or just afternoons, or, for instance, only between 9 and 11 am and between 2pm and 4 pm), and that some material needs to be booked a few days before the day of delivery because it comes from an external warehouse (as in, for example, the antique newspapers collection of the National Library of Florence). So, a preliminary thorough check of the archive website and borrowing rules are fundamental—also to make sure you don’t get there on a national holiday or when the archive is closed for restoration (which happens often in archives held in historical buildings). It is good practice, especially in smaller archives, to preemptively announce your visit via email to the curator/archivist responsible for the specific collection you need to use. The staff will normally be able to prepare the material for you and reserve a space in the consultation room. Indeed, you will find that certain archives, despite housing generous collections, have very restricted spaces for the consultation and only accept visits via booking.
Don’t expect to find ‘cutting edge technology’ in all the repositories, especially if they are state-funded archives or libraries (which in certain European countries are notoriously underfunded, and understaffed). Internet and computer access are now generally available everywhere, but probably the Microfilm machines will be from the 1980-90s (don’t be like me and make sure you always dry your hands well before you use them, otherwise get a good life insurance). After years of lagging behind, the digitization of archival material, and especially of newspapers, is now efficient in several major European archives. However, most state-funded repositories have gargantuan collections and only a fraction of their holdings is online.
The situation is usually better in the archives of private foundations, which might have smaller holdings but are equipped with professional archivists with meticulous knowledge of their collections. In my personal experience the document retrieval process was always quick and efficient, so my advice would be to privilege this type of archive and go to state-funded archives if the items you are looking for are only held there.
So, as a rule, you do have to face a number of challenges when you decide to research in European archives. Arm yourself with a lot patience, never lose confidence in your abilities and keep persevering. Having a flexible mindset will help a great deal when you are there. Sometimes you just have to accept that certain things are beyond your control and, no matter how well organized you are, the unexpected will just happen (like when I was in Rome and my archive suddenly shut down due to the first snowstorm hitting the ‘eternal city’ in 27 years). However, I am certain that the rewards, especially for transnational scholars, outnumber the obstacles. Europe is a goldmine for historical records and the chances to come across some truly original material, or at least sources that have never before been studied by English-speaking scholarship, are extremely high. This will make a whole lot of difference in the quality of your research and, eventually, in the way your work will be received by the scholarly community.